use of the pronoun He throughout this document is for consistency
only, it is understood that anyone so referenced could be of either
1.1.The name of the association shall be the
CAMBRIDGESHIRE KORFBALL ASSOCIATION
2.1.The purpose of the Association shall be to:
a)administer, control and develop Korfball in
b)organise and administer the Cambridgeshire
Korfball League (C.K.L.);
c)provide for the organisation of the
Cambridgeshire County and National League Teams;
d)organise such other additional functions that
are considered to be for the furtherance and development of Korfball
in the county of Cambridgeshire.
3.1.The Association shall affiliate to the
British Korfball Association (B.K.A.)
4.1.Membership shall be open to Korfball clubs
in Cambridgeshire who on payment of a joining fee and
acceptance by a properly constituted meeting of the Association’s
4.2.The full joining fee per club shall be set
annually by the Association’s A.G.M.
4.3.The A.G.M. shall also set a discretionary
rate for clubs affiliating to the Association for the first time.
The joining fee is a one off payment made on joining the CKA.
4.4.Full Membership shall allow entry into
competitions organised by the Association on the payment of entrance
4.5.Associate Membership shall be open to
Korfball clubs outside Cambridgeshire by invitation of the Executive
Committee and payment of the associate membership fee. The associate
membership fee per club shall be set annually by the A.G.M.
Associate Membership shall include the same benefits as full
membership except that associate member clubs do not have voting
rights. If an Associate member of the CKA becomes accepted as a full
member of the CKA a payment equal to the difference between the
associate membership fee and the full membership will be required
5.1.The Association shall be administered by the
Executive Committee which shall consist of:
a)Officers of the Association,
b)A representative of each full member club
5.2.The Chairperson shall call an Executive
committee meeting at least six times per calendar year, giving at
least ten days notice to all members.
5.3.If petitioned by over 50% of the members of
the Executive Committee, the Chairperson shall call an Emergency
Executive Committee meeting within ten days of receiving the
petition. At least five days notice shall be given to all members.
5.4.Members of full and associate member clubs
shall have the right to attend any executive Committee meeting as an
5.5.The minutes of all Executive committee
meetings shall be kept and shall be open to inspection by a
representative of any full or associate member.
5.6.The Executive Committee shall have the power
to temporarily fill any vacancy that may occur until the following
Annual General Meeting. The Chairperson may co-opt members to the
Executive Committee for specific purposes, but this action must be
confirmed by the following General Meeting.
5.7.The Executive Committee shall have the right
to remove an officer from their post if the majority of the
committee feels that the officer is not performing their duties
6.1.The officers of the Association shall be:
f)Senior development Officer
g)Junior development Officer
h)League fixtures Officer
i)League Results Officer
k)Child Protection Officer
7.ELECTION OF OFFICERS
7.1.The Officers of the Association shall be
elected at the Annual General Meeting of the Association.
7.2.Nominations for officers, duly seconded and
with the consent of the nominee, should be received by the secretary
of the Association before the Annual General Meeting. If no
nominations are received for a particular post, nominations shall be
accepted at the Annual General Meeting.
7.3.In the event that there is a single
nomination for a post or the existing officer is willing to continue
and no one else has been nominated a vote will be taken to confirm
7.4.Candidates for CKA posts may not vote for
7.5.No person under the age of 16 years may be
elected an officer of the Association.
8.DUTIES OF OFFICERS
officers shall provide Officers Reports to each Association meeting.
8.1.The Chairperson of the Association shall:
a)call all Association meetings and shall chair
b)represent the Association at B.K.A. meetings
c)co-ordinate the work of the Executive
d)in cooperation with other Executive Committee
members, prepare the Committee’s proposed development plan for
adoption by the A.G.M.
8.2.The Secretary shall:
a)take minutes at all meetings and provide
minutes from each meeting to be approved at the following meetings;
all members of meetings
c)maintain the contacts list of all member clubs
and their officers
8.3.The Treasurer shall:
a)receive all monies paid to the Association;
b)dispense those expenditures approved by the
Association’s Executive Committee and Annual General Meeting;
c)record all individual and club memberships and
d)organise the annual auditing of accounts
e)shall chair meetings in the absence of the
8.4.The Coaching Officer shall:
a)organise coaching courses designed to improve
the standard of Korfball in Cambridgeshire through liaison with the
b)provide coaching assistance for full members
8.5.The Refereeing officer shall organise
refereeing courses, and employ other means appropriate to improve
the standard of Korfball refereeing in Cambridgeshire.
8.6.The Senior development Officer shall work to
attract new players to the sport. Specifically this will involve:
a)assisting existing clubs attempts to expand;
b)attempting to implement the senior player
orientated aspect of the Association’s adopted development
c)answering all general enquiries about the
sport from outside bodies with the exception of those under the
jurisdiction of the Junior development Officer.
d)to see that a manager for Cambridgeshire for
each senior inter-area competition, including 'Counties', is
appointed each year by the CKA committee
8.7.The Junior development Officer shall work to
attract new youth players to the sport. Specifically this will
a)dealing with all enquiries from schools and
colleges about Korfball;
b)attempting to implement the junior player
orientated aspects of the Associations adopted Development Plan;
c)encouraging schools to add Korfball to their
d)to see that a manager for Cambridgeshire for
each junior inter-area competition is appointed each year by the CKA
8.8.The League fixtures Officer shall:
a)organise the C.K.L. fixtures and refereeing in
liaison with the entered club secretaries and issue a fixture list
in a timely fashion.
b)he shall also be responsible for dealing with
fixture rearrangement during the league season.
c)fulfil any other responsibilities mandated by
the league rules adopted by the CKA
8.9.The League results officer shall be
a)collating the league results and maintaining
up to date league tables, as well as communicating them to the
b)fulfil any other responsibilities mandated by
the league rules adopted by the CKA
8.10.The Publicity Officer shall:
a)be responsible for internal communication
between the C.K.A. and its member clubs
b)take action to enhance the image of and
knowledge of Korfball in Cambridgeshire though external publicity
8.11.The Child Protection Officer shall:
a)see that the CKA follows the BKA Child
Protection Policy and Guidelines
b)maintain Junior Player Registration Forms
c)liaise with BKA and club CPOs
d)ensure that all clubs have the relevant risk
e)ensure that all incidents are reported to the
9.AGM AND EXTRAORDINARY
9.1.Fourteen days’ notice of the AGM shall
be sent to nominated representatives of all full members, associate
members and the BKA. All members and affiliates that have paid their
fees may attend.
9.2.The ordinary business of the A.G.M. shall
a)to approve the minutes of the previous A.G.M.
and any subsequent EGMs
b)to receive reports from all officers of the
c)to receive a financial report from the
treasurer including audited accounts;
d)to elect the officers of the association;
e)to elect an honorary auditor
f)to receive proposals for alterations and/or
additions to the Constitution, and to vote thereon
g)to adopt a development plan
h)to set affiliation and membership rates for
the following year
9.3.Members wishing a subject to be discussed at
the A.G.M. shall give notice of such business, in writing, to the
secretary fourteen days prior to the A.G.M. or earlier. Seven day’s
notice of all such business shall be given to the full and associate
9.4.An Extraordinary General Meeting can be
called by the Executive Committee or by petition to the Chairperson
signed by not fewer that 35 individuals or affiliated members. A
petition must include description of the matters to be discussed at
the meeting. A minimum of ten day’s written notice, including
the meeting’s agenda, shall be given to each full member and
associate member. The meeting shall be held within seventeen days of
the chairperson’s receipt of the petition.
10.1.The Association shall maintain a bank
account named ‘Cambridgeshire Korfball Association’. The
bank, branch and type of account shall be determined by the
10.2.All monies of the Association shall be paid
into the account.
10.3.The Executive Committee may authorise the
setting up of petty cash floats of not more than £50 by vote
at an Executive Committee meeting.
10.4.As far as is practicable, all payments made
by the Association shall be by cheque. All cheques shall be signed
by an two designated officers of the Association.
financial year of the Association shall run from the 1st
June until 31st
May of the following year. The financial records shall be presented
to the Honorary Auditor elected at the previous A.G.M. The Honorary
Auditor shall be empowered to see all vouchers and receipts and
receive satisfactory explanations to any questions.
11.1.The C.K.L shall be open to entrance by any
full or associate member paying C.K.L. entrance fees for each team
entered. There shall be no restriction on the number of teams
entered by any member club.
11.2.The C.K.L. entrance fees shall be set and
annually reviewed by the A.G.M.
11.3.The rules of the league shall be approved
by the A.G.M.
or trials to play in County teams must be publicised and open to all
12.2.County team managers are appointed by the
CKA committee and responsible for trying to ensure the best
available team is entered into the inter-area competition.
13.VOTING AT MEETINGS
13.1.All members of the Executive Committee
present (except the chairperson) shall have one vote.
13.2.The chairperson shall have the casting vote
in the event of votes being called equal.
the event that the vote is to change an existing policy (e.g. this
constitution, the league rules) then 50% of those present must vote
favour for the change to be passed.In
other votes a straight majority shall decide the outcome.
13.4.Voting will be by show of hands unless a
secret ballot is demanded by more than 33% of voting members
13.5.No one individual may cast more than one
vote on any one resolution.
13.6.No one may vote on behalf of unfilled
13.7.No executive committee post may be voted by
proxy, i.e. if a person is an executive committee member and club
representative then he gets one vote, another club member could be
designated as the clubs representative but no-one else can vote as
the committee member.
the case of an individual holding more than one Executive Committee
posts he shall still only have a single vote and may not transfer
any committee vote to another person.
a)The quorum for Executive Committee meetings
shall be six voting members.
b)The quorum for an Annual or Extraordinary
General Meeting shall be 50% of the members eligible to vote
(excluding vacant committee posts, or posts held by the same