CKA AGM Minutes

Thursday 16th July 2015, 8pm, CRC


ATTENDEES:


PRESENT

ABSENT

APOLOGY

Chairman (Howard Laffling)



Secretary (Sara Neaves)



Treasurer (Vacant)




Fixtures (Laura Neaves)



Results (Mark Wassell)



Senior Development (Vacant)




Junior Development (Liv Harcourt)



Refereeing (Andy Rutter)



Coaching (Vacant)




Publicity (Vacant)




CPO (Angela)




OTHERS:

City Rep(s) [Andy Rutter , Gavin Belsham, Stuart Hatfield, Simon McGregor]

Lions Rep(s) [Sara Neaves, Laura Neaves]

Phoenix Rep(s) [Mark Wassell, (Howard Laffling)]

Tigers Rep(s) [Liv Harcourt]

University Rep(s) []

Vikings Rep(s) [Phil Morton, Chris Brown]


APPROVAL OF THE MINUTES OF THE 2014 AGM

ACTIONS?

Minutes agreed



REPORTS

ACTIONS?

CHAIRMAN:

Thanks to all the committee members for all their efforts over the last year. Thanks also for the good attendance at committee meetings.


SECRETARY:

Nothing to report.


TREASURER:

(Corinne Bowes) Accounts attached.


FIXTURES:

Most games played – some matches involving development teams towards the end of the season not played. Clubs need to inform Fixtures Officer, teams and referees if matches are cancelled.


RESULTS:

First, thank you to the referees for completing the scorecards, to Adam Twiss for hosting the site and to Nick Armitage for the original system. If anyone has any suggestions for improvements to the website or process please let me know. I hope to be able to continue in this role next year.


SENIOR DEVELOPMENT (Vacant):



JUNIOR DEVELOPMENT:

See attached.


REFEREEING:

Some more referees were qualified. Some have passed the theory but had a practical assessment yet.


COACHING (Vacant):



PUBLICITY (Vacant):

Mark created a CKA Twitter account.


CPO:




1. ELECTION OF OFFICERS

ACTIONS?

Chair – Howard Laffling

Secretary – Fiona Hill

Treasurer – Phil Morton

Fixtures – Laura Neaves

Results – Mark Wassell

Senior development officer – vacant

Junior development officer – Liv Harcourt

Refereeing officer – vacant

Coaching officer – vacant

Publicity officer – Gavin Belsham

CPO - Angela Gibbs


2 ELECTION OF HONORY AUDITOR

The appointment of an auditor was delegated to the committee.


3. REVIEW OF THE AREA DEVELOPMENT PLAN

Junior tournament days and U14 National League now 'already doing'. U16 inter-area friendlies a new 'short term' goal. Suggest adding a calendar to the CKA website juniors section.


4. 2014/15 REGIONAL LEAGUE

Agreement for the CKA to continue to form the South East Regional League (SERL) with the Kent Korfball Association (KKA) , Norfolk Korfball Association (NKA) and the South Midlands Korfball Association (SMKA) for 2015/16.


5. BUDGET AND LEAGUE ENTRY FEES

The area development part of the proposed budget for 2015/2016 was amended to make the £150 for senior competitions £0.

The junior part of the proposed budget for 2014/2015 was amended:

£650 for schools equipment change to £0

Added £500 for junior area kit (40 shirts).


6. CHANGES TO THE CONSTITUTION

8.1.The Chairperson of the Association shall:

...

b)represent the Association at [BKA] {English Korfball Association (EKA)} meetings

...

8.4.The Coaching Officer shall:

a)organise coaching courses designed to improve the standard of Korfball in Cambridgeshire through liaison with the [BKA] {English Korfball Association (EKA)}

8.11.The Child Protection Officer shall:

a)see that the CKA follows the [BKA] {English Korfball Association (EKA)} Child Protection Policy and Guidelines

...

c)liaise with [BKA] {English Korfball Association (EKA)} and club CPOs

...

9.1.Fourteen days notice of the AGM shall be sent to nominated representatives of all full members, associate members and the [BKA] {English Korfball Association (EKA)}. All members and affiliates that have paid their fees may attend.

[deleted text]

{added text}

Approved.


7. CHANGE TO THE CAMBRIDGESHIRE KORFBALL LEAGUE (CKL) RULES

[Existing text:]

[4.1.5 If any team fields an ineligible player the opposition will be offered the choice of a walkover victory or letting the match result stand, after the match. The opposition team must choose and inform the results officer before their next match or within 2 weeks, whichever is sooner. This choice will be final. If a team does not choose within the time limit the the following 3 CKA Officers : Fixtures Officer, Results Officer and Chair (the 'league sub-committee') will agree upon a choice for the team]

{Proposed new text:}

{4.1.5 If any team fields an ineligible player the opposition will be awarded a walkover victory if the goal difference of the result is less than that of a walkover, otherwise the match result will stand.}



4.1.10 All junior (under 18) players must be approved by the CKA i.e. an underage player request form for the player must be completed and approved by the CKA committee, before they can play in the CKA League. If a junior player who has not been approved plays in the CKA League then the penalties are :-

[Existing text:]

[■the opposition will be offered the choice of a walkover victory or letting the match result stand, after the match. The opposition team must choose and inform the results officer before their next match or within 2 weeks, whichever is sooner. This choice will be final. If a team does not choose within the time limit the the following 3 CKA Officers : Fixtures Officer, Results Officer and Chair (the 'league sub-committee') will agree upon a choice for the team.]

{Proposed new text:}

{■the opposition will be awarded a walkover victory if the goal difference of the result is less than that of a walkover, otherwise the match result will stand.}

Approved.


8. CHANGE TO THE CKL RULES


6.2.1 The Refereeƒ¢‚€‚™s fee for attending a match shall be ‚£1[2]{5}.

[deleted text]

{added text}

Approved.


9. CHANGE TO THE CKL RULES


4.1.2.2‚ Player restrictions for the first status period of the season are based upon the last 5 matches of the previous season{ excluding matches involving Development Teams, matches which do not take place e.g. walkovers due to late or non-attendance and matches which are abandoned and the score doesn't stand. Matches which are walkovers due to ineligible players are included}.

4.1.2.3‚ Player status is calculated over the last 5 1st and 2nd team matches,{ excluding matches involving Development Teams, matches which do not take place (e.g. walkovers due to late or non-attendance) and matches which are abandoned and the score doesn't stand. Matches which are walkovers due to ineligible players are included. T}[t]his may mean some matches are included in more than one status period.

[deleted text]

{added text}

Approved.


10. CHANGE TO THE CKL RULES


4.1.2.3‚ Player status is calculated over the last {6 SERL and } 5 1st and 2nd team matches, excluding matches which do not take place (e.g. walkovers due to late or non-attendance) and matches which are abandoned and the score doesn't stand. This may mean some matches are included in more than one status period.

...

{4.1.2.6 A player is given 1/4 SERL status point for every quarter of a SERL match played. Therefore a player can get a maximum of 1 status point for playing a full SERL match.}

Extra column for SERL in existing 4.1.2.5 table. Need to renumber this existing and subsequent clauses.

{4.1.2.9 If the player has 4 or more SERL status points then that player will have SERL status. SERL status has the same effect as 1st team status. A player may have SERL status in addition to 1st team or 2nd team status. SERL status takes precedence over 1st team and 2nd team statuses.}

SERL status will have the same effect as 1st team status, so amend existing 4.1.3 table heading:

Number of {'SERL' or} '‚€‚˜1st team'‚€‚™ players allowed on the pitch at the same time

{added text}

After some discussion it was realised that the mandatory information recorded on SERL scorecards is insufficient to implement the proposed rule and the introduction of up to 8 rolling substitutions in SERL for 2015/16 was also an issue. Howard will redraft the proposal to be based upon 'starting SERL matches' and call an EGM to consider the revised proposal immediately before the next CKA committee meeting.

Not approved : 0 for, 7 against, 1 abstention.

Howard

11. CHANGE TO THE CKL RULES


‚3.2.2.1 Play-off matches will be a single match[ at a neutral venue]. Play-off Fixtures will be arranged in association with the Fixtures officer,in the same way as normal league fixtures. The venue and referee costs will be shared equally between the 2 teams. The 'home' team will be determined by the toss of a coin by the referee immediately before the match.

[deleted text]

Approved.


12. CHANGE TO THE CKL RULES


{5.5 Once a club wins a division they have until the start of the next season to get possession of the trophy from the previous winner. Once the season starts they become liable for the full replacement cost of the trophy, including engraving. If a club fails to get possession they need to notify the CKA before the season starts. The previous winner can optionally return the trophy to the CKA, who then become responsible for it, before the start of the next season, if they fail to arrange passing it to the new winners.}

{added text}

After some discussion the change was approved : 5 for, 2 against,1 abstention.

Chris Brown (Vikings CKL 2013/14 Division 3 winners i.e. last season) took possession of the Division 3 trophy from Simon McGreggor (City).

Vikings, CKL 2014/15 Division 1 winners have possession of the Division 1 trophy.

Lions, CKL 2014/15 Division 2 winners have possession of the Division 2 trophy.

Trophy engraving will be discussed at the next CKA committee meeting.




AOB

ACTIONS?