CKA AGM Minutes Thursday 26^th July 2018, 8.00pm, CRC

ATTENDEES:
	PRESENT	ABSENT	APOLOGY
Chairman (Howard Laffling, Phoenix)	✔
Secretary (Fiona Hill, Phoenix)	✔
Treasurer (Philip Morton, Vikings)	✔
Fixtures (Kevin McGuiness, Tigers)			✔
Results (Mark Wassell, Phoenix)	✔
Senior Development (Carla Bennett, City)	✔
Junior Development (Liv Harcourt, Tigers)	✔
Refereeing (Vacant)
Coaching (Vacant)
Publicity (Gavin Belsham, City)	✔
CPO (Mark Wilson, City)	✔

OTHERS:
City Rep(s) [Carla Bennett, Gavin Belsham, Mark Wilson] Lions Rep(s) [ ] Phoenix Rep(s) [Fiona Hill, Mark Wassell] Tigers Rep(s) [Liv Harcourt] University Rep(s) [Sam Galvin] Vikings Rep(s) [ Philip Morton, Chris Brown, Martin Brown]

APPROVAL OF THE MINUTES OF THE 2017 AGM

The minutes were approved

REPORTS	ACTIONS?
CHAIRMAN:
Thanks to all the committee members for all their efforts over the last year and all those that have attended committee meetings. Thanks to everyone who's volunteered and helped with the running and development of korfball in Cambridgeshire.
SECRETARY:
The contact list has been stored online again this year, we have agreed to review what is included before inviting clubs to update for next year. Apologies for slow minute writing up on some occasions - will try to improve on this!
TREASURER:
Accounts and budget attached. In addition there are a few outstanding payment issues as follows: We owe hall hire for 19th May Junior tournament and are waiting for CRC to produce a correct invoice - anticipate £136.50. We are waiting for payments from the last Junior Tournament from City and Girton Glebe, reminders have been sent out and we are waiting for money from City for a U19 Inter-Area player. (Corinne Bowes, honorary auditor): 'I have reviewed the CKA accounts for 2016/2017. * I've reviewed that the flows reconcile to the banks statements * I've made spot checks on back-ups on the larger values, both ins and outs to validate and reconcile. I can say from this overview, they seem fair and representative.'
FIXTURES:
No report.
RESULTS:
Thank you to the referees for completing the scorecards, punctuality this season has been quite good. Mark will not stand as Results Officer for next year, but is happy to assist in handing over to a new Results Officer volunteer.
SENIOR DEVELOPMENT (Vacant):
A report on this year’s Senior Development activity was received, see attached. Didn’t have massive take up at area training sessions, there is not necessarily demand for this. Training didn’t necessarily feed into the inter area squad. The masters tournament was very good and should be prioritised for repetition. Carla will not stand as Senior Development Officer next year due to taking on other additional korfball duties including coaching the England juniors.
JUNIOR DEVELOPMENT:
A report of junior activity was received, see attached. Keen to run NYD in Cambs but Swavesey Village College is too expensive and don’t have time to scope out a new venue. Fi happy to run U11s tournaments again next year. Any feedback from juniors who attend area training would be welcome. Will try to avoid clashes with England training if possible- Carla shared the proposed dates with Liv at the meeting.
REFEREEING:
(Howard) Progress made with a number of people passing the EKA theory test, 4 people passing the EKA Q level practical assessment and 1 person passing the EKA R level practical assessment. There are 9 referees with recent theory passes who could be practically assessed.
COACHING (Vacant):
Couldn’t make the L2 course happen locally. Phil is going to EKA Coaching CPD day on 8th Sept, if anyone locally would like to share a lift please get in touch with Phil.
PUBLICITY:
Nothing to report.
CHILD PROTECTION OFFICER (CPO):
Not much to report. Waiting for response from EKA on one query about how and where info about who has a DBS is stored and changed. There is some uncertainty about the DBS process; Should the CKA have a copy of the DBS of all those involved with local youth work (in addition to the clubs and/or the EKA)?
Liv - would like a standard policy guidance for clubs for re: junior training. Could check the EKA child protection. PKC - send Liv child protection policy.	Mark Wassell
Could we have a CKA CPO meeting? Or a group email to check up on all policies and their implementation please? Mark Willson to consider	Mark Wilson

1. ELECTION OF OFFICERS
Chair – Howard Laffling Secretary – Fiona Hill Treasurer – Philip Morton Fixtures Officer – Kevin McGuinness Results Officer – Vacant Senior Development Officer – Chris Brown is willing to organise the inter area team and is therefore assumes the role of Senior Development Officer unless another volunteer comes forward Junior Development Officer – Liv Harcourt Refereeing Officer – Vacant Coaching Officer - Vacant Publicity Officer – Gavin Belsham Child Protection Officer (CPO) - Mark Wilson

It is essential that a Results Officer is appointed; otherwise the league will not function. Members were encouraged to pursue potential options for a new Results Officer given the importance of the role.	Clubs
There was some discussion about the roles and their perception among the Cambridgeshire korfball community. It was agreed that feedback would be sought from members about the roles. Fiona to create an online survey asking what people’s view of the current roles are and what they would like those roles to provide ideally.	Fiona
2. ELECTION OF AN HONORARY AUDITOR
Corrine Bowes was elected.
3. REVIEW OF AREA DEVELOPMENT PLAN
http://www.cambskorfball.co.uk/ CKA Documents -> Development Plan -> Area Development Plan http://www.cambskorfball.co.uk/adp_cka_16.pdf Junior Development plan: Changes agreed: Junior U14s results now on fixtures live so they don’t need to go on the website, so this objective can be moved to medium term. Senior Development Plan: Changes Agreed: Remove ‘run’ from sentence about coaching courses. Add to Already doing – entering an inter area team and holding a masters tournament annually.
4. BUDGET AND LEAGUE ENTRY FEES
The Proposals were: - Increase league entry fees by £5 a team. Fees are low and they've not been increased in many years. Expenses are creeping up and league entries are down. - Put CRC classroom hire for meetings in budget - Allocate £30 new funds to coaching - Allocate £150 new funds to senior inter-area - Allocate £150 new funds to juniors - Remaining unclaimed SERL funds will be absorbed into CKA funds All proposals were approved
5. CHANGE TO THE CAMBRIDGESHIRE KORFBALL LEAGUE (CKL) RULES
Proposed rules changes 5 and 6 are linked and facilitate the previous agreed change to the fee for a missed refereeing commitment. Proposed: ' 2.2.1.2 Where the match doesn’t take place the fine will be £45{ or the FULL cost of the hall hire, including any extra time before and/or after the match, if the cost is greater than £45}, which will cover reimbursing the hall hire to the home team.' ' 1.1.2.3 Teams giving less than the required 7 days notice to the opposition will be responsible for the FULL cost of the hall [fees]{hire, including any extra time before and/or after the match,} for the cancelled match, regardless of whether that team was playing home or away.' ' 1.2.1.3 If a walkover is claimed, the home team may claim the FULL cost of the hall [fee]{hire, including any extra time before and/or after the match,} from the offending team. The offending team will also be responsible for paying the refereeing fee to the referee.' [deleted text] {added text} Approved
6. CHANGE TO THE CAMBRIDGESHIRE KORFBALL LEAGUE (CKL) RULES
Proposed: ' 2.2.1.2 Where the match doesn’t take place the fine will be £45{ or the cost of 1 hour of hall hire if the cost is greater than £45}, which will cover reimbursing [the]{1 hour of} hall hire to the home team.' ' 1.1.2.3 Teams giving less than the required 7 days notice to the opposition will be responsible for the [FULL] cost of [the]{1 hour of} hall [fees]{hire} for the cancelled match, regardless of whether that team was playing home or away.' ' 1.2.1.3 If a walkover is claimed, the home team may claim the [FULL] cost of [the]{1 hour of} hall [fee]{hire} from the offending team. The offending team will also be responsible for paying the refereeing fee to the referee.' [deleted text] {added text} Approved
7. CHANGE TO THE CAMBRIDGESHIRE KORFBALL LEAGUE (CKL) RULES
Proposed: '2.1.2 All referees must be CKA approved{ i.e. passed the EKA theory test, or equivalent , and a CKA practical assessment, or EKA Q level or higher qualified}.' {added text} Approved
8. CHANGE TO THE CAMBRIDGESHIRE KORFBALL LEAGUE (CKL) RULES
Proposed: '2.1.2 All referees must be CKA approved'... '{2.1.2.1 Referees who aren't yet CKA approved, but have passed the EKA theory test, or equivalent, may be practically assessed, by a CKA approved referee, in matches involving Development teams, subject to prior approval by the CKA.}' {added text} Approved
9. CHANGE TO THE CAMBRIDGESHIRE KORFBALL LEAGUE (CKL) RULES
Proposed: '4.1.8 A player transferring between any clubs may not play for any other club in the CKA league until the player has discharged his/her financial responsibility to the club they are leaving. After 31st January, a player may still transfer to a new club, but will not be eligible to play in the CKA league{, except in a match involving a Development team}.' {added text} Approved
10. CHANGE TO THE CAMBRIDGESHIRE KORFBALL LEAGUE (CKL) RULES
Proposed: '4.1.9 A player may appeal to the CKA {League Sub-}committee {(Chair, Results Officer and Fixtures Officer) }in exceptional circumstances. {added text} Approved
AOB
No other business

CKA AGM Minutes