CKA AGM MinutesThursday 18th July 2019, 8.00pm, CRC |
|||
|
|||
ATTENDEES: |
|||
|
PRESENT |
ABSENT |
APOLOGY |
Chairperson (Howard Laffling, Phoenix) |
✔ |
|
|
Secretary (Fiona Hill, Phoenix) |
✔ |
|
|
Treasurer (Philip Morton, Vikings) |
|
|
✔ |
Fixtures (Kevin McGuiness, Tigers) |
✔ |
|
|
Results (Mark Wassell, Phoenix) |
✔ |
|
|
Senior Development (Chris Brown, Vikings) |
✔ |
|
|
Junior Development (Liv Harcourt, Tigers) |
✔ |
|
|
Refereeing (Vacant) |
|
|
|
Coaching (Vacant) |
|
|
|
Publicity (Gavin Belsham, City) |
|
✔ |
|
CPO (Mark Wilson, City) |
|
|
✔ |
|
|||
OTHERS: |
|||
City Rep(s) [Chris Jones, Simon McGregor] Lions Rep(s) [ ] Phoenix Rep(s) [Fiona Hill, Mark Wassell] Tigers Rep(s) [Liv Harcourt, Kevin McGuinness] University Rep(s) [ ] Vikings Rep(s) [Chris Brown] |
|||
APPROVAL OF THE MINUTES OF THE 2018 AGM |
The minutes were approved |
REPORTS |
ACTIONS? |
CHAIRPERSON: |
|
Thanks to all the committee members for all their efforts over the last year and all those that have attended committee meetings. Thanks to everyone who's volunteered and helped with the running and development of korfball in Cambridgeshire. |
|
SECRETARY: |
|
It was just business as usual for me this year, plus we did the survey about club members' perceptions of the CKA. I am happy to continue as Secretary (unless there is another volunteer), but I intend for this to be my last year. I will have done 5 years and it is probably one of the easier positions to persuade people to take on so hopefully it will provide opportunity for someone else to get involved with the committee. |
|
TREASURER: |
|
Accounts attached. There is one more invoice from CRC for junior academy and U14NL to be paid - delay due to errors on the invoice but now good to go. Invoices have been sent out for the last junior tournament but not all paid yet and so far no invoice from CRC for the playoff hall time so no invoices generated for the relevant teams. Lots of thanks to Sue and Fiona for their junior tournament spreadsheets, these have made invoice generation really easy for me and thanks to Howard for sorting out the various errors I made on the accounts spreadsheet over the year. Unless anyone else wants to take over, I am happy to continue.
(Howard) The play off invoice from CRC was sent to Phoenix in error, need to ensure this is redirected and paid by Uni and Vikings via CKA before next season begins. |
|
FIXTURES: |
|
It was extremely difficult to make the fixtures work this season. Kevin has experienced some glitches with the macro that is used that could not be resolved, resulting in a lot of manual work on the fixtures. Will seek help to fix it so that this year’s is not so labour intensive. Limitations were; move to 2 divisions, Uni terms, hall availability, trying to avoid consecutive days. Would we like to extend the season to alleviate this? 1 week earlier start and 1 week later finish? Looks likely to be 2 division structure again. |
|
RESULTS: |
|
Thank you to the referees for their timely submission of scorecards; I had to do very little chasing this year. Next year my intention is to look at ways of reducing the amount of skilled manual intervention needed to keep the results system running. |
|
SENIOR DEVELOPMENT: |
|
Tried to get a team together to enter the senior inter area tournament but was unsuccessful. Hopefully we can get a team next season. |
|
JUNIOR DEVELOPMENT: |
|
A comprehensive report of junior activity was received, see see attached. There have been improvements from last year. More and more involvement in schools, Liv is not always fully aware of those going into schools so great to hear about these. Opportunity to coordinate a bit better and support each other. Positive to see Phoenix and Vikings attendees at U14s area training. Some of the later U16-19 training clashes with England training, not much we can do about this. Liv happy to help encourage or assist development of coaches to increase involvement in junior coaching. Inter area improved placing from last year. A bit concerning that there was no U13 B team. In U14s NL, issue whereby when teams concede a game they and their opponent have already been charged, not really fair to the opposing team to be out of pocket if they were willing to play, especially if CKA are reimbursed by CRC when the hall is cancelled. Possibly the best option would be to collect the reimbursements that are possible to collect (some will be too short notice for example) and divide them between the affected teams at the end of the season. Clubs have not complained but it would be good to be pro-active in addressing this fairly.
Clubs to note U14s dates especially for refs. |
|
REFEREEING: |
|
(Howard) 1 person passed the EKA theory test, 2 people passed the EKA Q level practical assessment. |
|
COACHING (Vacant): |
|
Liv now Level 3. Potential interest in L1 and L2 courses next year from members of several clubs. |
|
PUBLICITY: |
|
No report.
|
|
CHILD PROTECTION OFFICER (CPO): |
|
Mark Wilson is happy to continue for 1 further year as CPO. |
|
1. ELECTION OF OFFICERS |
|
Chair –
Howard Laffling |
|
2. ELECTION OF AN HONORARY AUDITOR |
|
Howard to approach Corinne Bowes. |
Howard |
3. REVIEW OF AREA DEVELOPMENT PLAN |
|
http://www.cambskorfball.co.uk/
Junior Development plan: Changes agreed: remove ‘CKA website juniors section : improve and add results.’
Senior Development Plan: Changes Agreed: move ‘Enter a Senior Inter-area team’ to the ‘Short term goals’ section. Move ‘Organise an annual masters tournament’ to the ‘Short term goals’ section. |
|
4. BUDGET AND LEAGUE ENTRY FEES |
|
See attached. This was agreed. |
|
5. CHANGE TO THE CAMBRIDGESHIRE KORFBALL LEAGUE (CKL) RULES |
|
The following change was proposed:
'{1.1.5
No team will be required to play more than 1 fixture on the same
day or on consecutive days}' Approved. |
|
6. CHANGE TO THE CAMBRIDGESHIRE KORFBALL LEAGUE (CKL) RULES |
|
The following change was proposed:
'{5.3.3 If any member of
the League Sub-committee is conflicted e.g. by being a member of
a club involved in the matter to be decided by the League
Sub-committee, then the Chairperson will invite another neutral
Officer, or a representative from a neutral club (nominally the
Chairperson), to replace that member in the League
Sub-committee.}'
A slight amendment was made:
'{5.3.3 If
any member of the League Sub-committee is conflicted e.g. by
being a member of a club involved in the matter to be decided by
the League Sub-committee, then the Chairperson will invite
another neutral Officer, or a representative from a neutral club
(nominally the Chairperson of
that club),
to replace that member in the League Sub-committee.}'
Approved. |
|
7. CHANGE TO THE CAMBRIDGESHIRE KORFBALL LEAGUE (CKL) RULES |
|
The following change was proposed:
'1.1.1.1 Any first team {(a
club's highest team in the CKL) }with
two players involved in international matches or tournaments in
the capacity of player, referee or other recognized official on
the same day as a scheduled fixture is entitled to apply to have
their team’s fixture postponed providing that at least 28
days notice is given. This also applies if the international
match or tournament is abroad, to allow for reasonable travel
time to or from Cambridgeshire.
Approved. |
|
8. AOB |
|
The possibility of considering the use of the shot clock in CKL games was raised. It was agreed that this was a positive aspiration for Division 1, but would be impractical to implement currently due to added set up time given the hall restrictions we already face, the need to recruit operatives for every game and the need to have the equipment available at all playing locations. |
|
A response is needed to the Youth Inter-Area Review circulated by the EKA. The decision to cancel Under 19s inter-area was understood and supported. The proposal for additional inter-area youth competitions throughout the year seems like a good idea but there was concern about the practicality of organising these, taking into accounts players’ commitment to club and England training and matches. Within our area it would be extremely difficult to find a venue to host additional competitions. |
|
Liv to respond on behalf of the CKA. |
Liv |