CKA AGM Minutes Thursday 22nd July 2021, 8.00pm, via Zoom

ATTENDEES:
	PRESENT	ABSENT	APOLOGY
Chairperson (Howard Laffling, Phoenix)	✔
Secretary (Fiona Hill, Phoenix)	✔
Treasurer (Philip Morton, Vikings)	✔
Fixtures (Kevin McGuiness, Tigers)	✔
Results (Mark Wassell, Phoenix)	✔
Senior Development (Vacant)
Junior Development (Liv Harcourt, Tigers)	✔
Refereeing (Chris West, Tigers)	✔
Coaching (Vacant)
Publicity (Chris Jones, City)			✔
CPO (Mark Wilson, City)			✔

OTHERS:
City Rep(s) [Nick Collier, Simon McGregor] Lions Rep(s) [ ] Phoenix Rep(s) [✔] Tigers Rep(s) [Mark Potter] University Rep(s) [ ] Vikings Rep(s) [Chris Brown]

APPROVAL OF THE MINUTES OF THE 2019 AGM

The minutes were approved. Note that there was no 2020 AGM.

REPORTS	ACTIONS?
CHAIRPERSON:
Thanks to all the committee members for all their efforts since the 2019 AGM and all those that have attended committee meetings. With korfball activity being limited, and no area competition since March 2020, there's been very little going on at the CKA level. Thanks to all those who've contributed to making the return to play possible, and particularly to those that have championed this and reached out to other clubs.
SECRETARY:
No report.
TREASURER:
Accounts attached. The business from the 2019-2020 year was completed, including refunds for U14 National League payments as appropriate. There has been no major impact on the accounts due to the pandemic, there is roughly the same amount in the account as at the start of any season. Thanks to Howard for his help with the excel spreadsheet.
FIXTURES:
No report.
RESULTS:
Nothing to report with relation to the last season. Fixtures Lives is being replaced with the Playwaze system. Once this is implemented, investigation will be needed into how to extract and upload data between Playwaze and the CKA Website. Hopefully some efficiencies can be made using the new system.
SENIOR DEVELOPMENT:
No report.
JUNIOR DEVELOPMENT:
No report.
REFEREEING:
Not much to reflect on from last season. An aim going forward is to increase the number of referees in the area and to try make refereeing a more enjoyable experience.
COACHING (Vacant):
No report.
PUBLICITY:
No report.
CHILD PROTECTION OFFICER (CPO):
No report.

1. ELECTION OF OFFICERS
Chair – Howard Laffling Secretary – Nick Collier Treasurer – Philip Morton Fixtures Officer – Kevin McGuinness Results Officer – Mark Wassell Senior Development Officer – Vacant Junior Development Officer – Liv Harcourt Refereeing Officer – Chris West Coaching Officer - Vacant Publicity Officer – Chris Jones Child Protection Officer (CPO) - TBC Clubs to approach their members about the vacant roles to seek volunteers. It was agreed that the CPO role should be renamed to ‘Welfare Officer’ which would be more in line with the EKA position and those at clubs. This role must be filled before any CKA junior activity can go ahead, including juniors playing in the league, therefore it is particularly important that volunteers are sought for this role. It was highlighted that there was a significant gender imbalance on the committee and that seeking more female members would be welcome.	Clubs
2. ELECTION OF AN HONORARY AUDITOR
Clubs to contact Howard with any suggestions for an auditor of the account.	Clubs
3. REVIEW OF AREA DEVELOPMENT PLAN
http://www.cambskorfball.co.uk/ CKA Documents -> Development Plan -> Area Development Plan http://www.cambskorfball.co.uk/adp_cka.pdf The committee felt the plan remains a good statement on intent, although it was noted clubs have significant challenges to face in returning to play after the break for the pandemic. It was agreed to leave the plan as it is and to revisit it in six months.
4. BUDGET AND LEAGUE ENTRY FEES
The budget was received. The previous financial year was extended to the end of December 2020, there will then be a short financial year to September 2021, and an annual (12 month) budget will now resume. No questions were raised about the budget. It is largely based on the 2019/20 budget, but adjusted to reflect the expectation that there may be fewer teams in the league. Small reductions have been made to account for this. It was noted that the item for the U14 National League needs updating, to reflect that this is self-sufficient financially and will be expected to break even, as usual. Subject to the amendment to the U14 National League item, the budget was approved.
5. AOB
A request to loan posts for a school has been received, if clubs have any spare posts please be in touch with Liv.	Clubs
The committee discussed that clubs could be facing a particularly precarious time following the pandemic, and that an effort should be made to pull together locally to ensure that clubs are well supported so that none are lost. If any clubs are facing difficulties they are encouraged to reach out to the committee.

​CKA AGM Minutes

CKA AGM Minutes