CKA Committee Meeting Minutes Thursday 8th November 2018, 7.30pm, Cambridge Regional College

ATTENDEES:
	PRESENT	ABSENT	APOLOGY
Chairman (Howard Laffling, Phoenix)	✔
Secretary (Fiona Hill, Phoenix)	✔
Treasurer (Philip Morton, Vikings)			✔
Fixtures (Kevin McGuinness, Tigers)	✔
Results (Vacant)
Senior Development (Chris Brown, Vikings)	✔
Junior Development (Liv Harcourt, Tigers)		✔
Refereeing (Vacant)
Coaching (Vacant)
Publicity (Gavin Belsham, City)			✔
CPO (Mark Wilson, City)			✔

OTHERS:
City Rep(s) [ ] Lions Rep(s) [ ] Phoenix Rep(s) [Mark Wassell (for item 1 and AOB)] Tigers Rep(s) [✔] University Rep(s) [Tara Morrison] Vikings Rep(s) [✔]
ACTIONS FROM PREVIOUS MEETINGS:
Fiona to liaise with Hanna Winsbury to get authorised to DBS identity checks - done, see below.
Howard to create a referee's match procedures check list place-holder document - done.
Howard to inform clubs and referees that Fixtures Live pitch side lists can be accepted instead of junior approval forms - done.
Howard to contact clubs to ask for qualifications of local coaches - done. Replies from all clubs except Phoenix.
Howard to make sure Alez Zens R level refereeing assessment recorded on Fixtures Live - done.
Howard to ask EKA about shot clock accreditation process and where accreditation is recorded - done, by Andy Rutter - thanks.
Philip to ask EKA who is responsible for data entered into Fixtures Live - still to do.				Philip
Mark Wilson to to consider CKA CPO meeting or group email to check up on all policies and their implementation - still to do.				Mark Wilson
Fiona to implement changes to draft survey and circulate to clubs - done.
Fiona to circulate contact list for 2018/19 update - done.
Howard to include GDPR on agenda for next meeting - done.
Philip to check if City have paid for the CKL play-offs - done.
Liv to send junior calendar to Howard for website - done.
Clubs to encourage coaches to be involved with CKA youth training.
Howard to look at scheduling referee test - still to do. Tigers have at least 2 interested. Would need a few more to make it worth running the test again.
Howard to email referee list about mentors - done.
Howard to look at alternative status/team restriction systems - done. Most areas use team lists, there are other areas that use points based on past games.
Howard to include player transfers, restrictions on playing in the CKL and exceptional circumstances on agenda - see below.

REPORTS	ACTIONS?
CHAIRPERSON:
Junior players: Joewett Wong (City) Amelie Neil (City) Daniil Kraskov (City) Ethan Bower (Vikings) Daniel Perel-Hubbard (Vikings) Max McArthur (Tigers) Ben Thomson (Vikings) Abbie Philips (Vikings) Luca Teleki (Tigers) Leo Castaigne (Tigers) Max Edmunds (Tigers) Were approved to play by the CKA by email, subject to full and correct completion and signing of the appropriate forms and approval by the EKA.
Howard is going to create a skeletal GDPR policy for the CKA.	Howard
SECRETARY:
I believe the online contact list is now up to date, thanks to all those who have checked and updated it.
I am now able to check documents for DBS checks for those that need them, having been set up by Hannah at England Korfball.
TREASURER:
Accounts attached. We have a more streamlined process for recording attendance and hall usage for junior tournaments - thanks Sue. Invoices have just been sent out for the first two junior tournaments, invoices for CKA affiliation fees will go out shortly. More U14NL entry fees have been received, I'll check to see which are the outstanding entrants, income from Academy sessions already banked.
FIXTURES:
Nothing to report.
RESULTS:
(Howard) Referees have been chased for score card entries.
SENIOR DEVELOPMENT:
Nothing to report.
JUNIOR DEVELOPMENT:
Nothing to report.
REFEREEING (vacant):
Nothing to report.
COACHING (Vacant):
Nothing to report.
PUBLICITY:
Nothing to report.
CHILD PROTECTION:
Nothing to report.

1. APPROVAL OF JUNIORS TO PLAY IN THE CKL
The start of the meeting was delayed as Fiona and Kevin were late and there were not sufficient representatives present to be quorate. Thanks to Howard, Tara and Chris for their patience and for being on time. Mark Wassell was present for this item only so the group was quorate.
CKL rules say: ' 4.1.10 All junior (under 18) players must be approved by the CKA i.e. an underage player request form for the player must be completed and approved by the CKA committee, before they can play in the CKA League.' The approval from has changed since this was written and a CKA representative (Officer) now signs to say : 'The Association confirms that they are following the EKA Child Protection Policy.' Originally they signed to say the CKA approved the junior to play, hence the current process. The CKA constitution says: 'The Child Protection Officer shall: a) see that the CKA follows the English Korfball Association (EKA) Child Protection Policy and Guidelines'. The EKA now requires completed forms before juniors play. Suggest that committee delegates approval and signing of underage player request forms to any officer. Clubs will need to keep the online spreadsheets of players up to date. The change of process was agreed.
2. PLAYER TRANSFERS, RESTRICTIONS ON PLAYING IN THE CKL IN EXCEPTIONAL CIRCUMSTANCES
The item was originally proposed by an attendee of the previous meeting who was not present at this meeting, so the item was not discussed.
3. CKA SURVEY
The results were circulated. There were lots of positive and useful ideas and suggestions. Some were ‘best case scenarios’ that the CKA would aim to achieve will a full committee with more volunteers with more time to offer. Two suggestions that it was agreed to take forward were; to hold a meeting in Ely soon so it is more convenient for Vikings and Lions members; and to publish an ‘about us’ section on the CKA website to publicly explain the role of the committee in case anyone wants to look into it.
NEXT MEETING
Next meeting will be in January.
AOB
It was agreed to co-opt Mark Wassell as the Results Officer.