CKA AGM Minutes

Thursday 28th July 2016, 8.00pm, CRC


ATTENDEES:


PRESENT

ABSENT

APOLOGY

Chairman (Howard Laffling, Phoenix)



Secretary (Fiona Hill, Phoenix)



Treasurer (Philip Morton, Vikings)



Fixtures (Laura Neaves, Lions)



Results (Mark Wassell, Phoenix)



Senior Development (Vacant)




Junior Development (Liv Harcourt, Tigers)



Refereeing (Adam Twiss, Vikings)



Coaching (Vacant)




Publicity (Gavin Belsham, City)



CPO (Angela Gibbs, Tigers)




OTHERS:

City Rep(s) [Gavin Belsham]

Lions Rep(s) [Laura Neaves , Lindsey Neaves]

Phoenix Rep(s) [Fiona Hill, Mark Wassell]

Tigers Rep(s) [Liv Harcourt, Chris West]

University Rep(s) [Apologies]

Vikings Rep(s) [Philip Morton, Chris Brown]


APPROVAL OF THE MINUTES OF THE 2015 AGM

The minutes were approved


REPORTS

ACTIONS?

CHAIRMAN:

Thanks to all the committee members for all their efforts over the last year and all those that have attended committee meetings. Particular thanks to Liv for all her junior development efforts, including hosting National Youth Day here in Cambridgeshire, and Adam for the introduction to refereeing course and his efforts in developing referees. Thanks to everyone who's volunteered and helped with the running and development of korfball in Cambridgeshire.








SECRETARY:

Nothing to report


TREASURER:

Accounts attached. £160 profit was made this year through fees and fines. All incoming Juniors money has been received and we are awaiting invoices from CRC and the EKA for the level 1 coaching course. The electronic payment system is working and can be used for making payments. Now have access to historic bank statements which bridge the gap between last years and this year’s accounts.

There was an outgoing SERL payment to be made, Philip to check if this was paid.

For the accounts next it will be helpful to breakdown the Juniors incomings and outgoings into 3 categories; U14 National League, inter area competition and academy training & tournaments. This will allow for cash flow planning, and it will be possible to monitor the third category over the season, as costs are more frequently required to be paid in advance.











Philip

FIXTURES:

There were a few rearranged fixtures but all were played. Next year may be more challenging to schedule, with the addition of MK Lakers matches on Sundays in addition to existing CKL and SERL fixtures.


RESULTS:

Thank you to the referees for completing the scorecards, to Adam Twiss for hosting the site and to Nick Armitage for the original system. If anyone has any suggestions for improvements to the website or process please let me know.

SERL results can now be extracted from fixtures live for status purposes.


SENIOR DEVELOPMENT (Vacant):



JUNIOR DEVELOPMENT:

A comprehensive report of junior activity was received - see attached. Overall attendance at Area, Academy and U16/U19 training has increased from last season. All teams performed strongly in the inter area competitions, especially the U15s who finished 1st. Liv hopes Debbie will continue to offer her very valued support. Much more support is needed for youth development, including commitment from refs and coaches. Dave Bond will be refereeing in the U14 National League next year which is great news for the league.

Liv to send next year’s fixtures and final U14 NL results to Howard for the website.













Liv

REFEREEING:

(Howard) Adam has created introductory course materials which can be used going forward to develop new refs. This will be instrumental in helping Uni to continue to get new refs qualified.

COACHING (Vacant):

(Liv) 19 people attended the Level 1 Coaching course.


PUBLICITY:

Tried to get Cambridge News to come and cover National Youth Day but no response from them on this occasion.


CHILD PROTECTION OFFCIER (CPO):




1. ELECTION OF OFFICERS

Chair – Howard Laffling
Secretary
– Fiona Hill
Treasurer
– Philip Morton
Fixtures Officer
– Laura Neaves
Results Officer
– Mark Wassell
Senior Development Officer
- Vacant
Junior Development Officer
– Liv Harcourt
Refereeing Officer
– Adam Twiss
Coaching Officer
- Vacant
Publicity Officer
– Gavin Belsham
Child Protection Officer (CPO)
- Angela Gibbs ? (TBC)














2. ELECTION OF AN HONORARY AUDITOR

Howard to approach Corinne Bowes.

Howard

3. REVIEW OF AREA DEVELOPMENT PLAN

http://www.cambskorfball.co.uk/
CKA Documents -> Development Plan -> Area Development Plan
http://www.cambskorfball.co.uk/adp_cka_15.pdf



Junior Development plan:



Changes agreed:

Remove ‘Junior development sub-committee : by email and annual meeting’

Move ‘CKA website juniors section : improve and add results’ to the Ongoing section.

Add ‘Engage with sports providers to take Korfball into local schools’ to the Medium Term Goals section.



Senior Development Plan:



This year the goal of ‘Run and send people on coaching/refereeing courses’ was achieved.



Changes Agreed:

Add ‘Allocate time at CKA committee meetings to discuss ideas and plan actions for senior development’ to the Short Term Goals section.



It was agreed this would be helpful to try and generate initiatives for senior development, which could include one off projects or targets that could be delegated to other individuals within the CKA clubs to take forward.




4. 2016/17 REGIONAL LEAGUE

It is proposed that the CKA will continue to form the South East Regional League (SERL) with the Kent Korfball Association (KKA) , Norfolk Korfball Association (NKA) and the South Midlands Korfball Association (SMKA) for 2016/17.

This was agreed.


5. BUDGET AND LEAGUE ENTRY FEES

A one off Associate Membership fee of £1 was agreed, to be paid by MK Lakers.



A draft budget was received - see attached accounts.



There was discussion about how the funding for Juniors should be allocated within the budget, so as to both allow flexibility for needs arising and conform to budgeting good practice and structure. The Junior development budget was approved as follows:



£500 - Junior area kit

£150 - Junior Inter-area

£200 - Coaching Fees

£50 - Safeguarding and Protecting Children course

£840 – Junior Development Funds



Income and expenditure figures for U14 National League (£0 net budget), inter area competition (£150 net budget) and academy training & tournaments (£200 net budget) to be derived from plans for next season and last year's accounts.



The rest of the budget was approved. League entry fees are unchanged.


6. CHANGE TO THE CAMBRIDGESHIRE KORFBALL LEAGUE (CKL) RULES

The intentions are:
- clarify and cover the situation where a club leaves SERL i.e. they has a SERL team last season, but not this season
- clarify and cover the situation where a club has more than 1 SERL team
- clarify and cover the situation where SERL teams borrow players from other clubs

********
4.1.2.2 Player status is calculated over the last 6 SERL, last 5 1st and last 5 2nd team matches, excluding matches involving Development Teams, matches which do not take place (e.g. walkovers due to late or non-attendance) and matches which are abandoned and the score doesn't stand. Player restrictions for the first status period of the season are based upon matches of the previous season. Matches which are walkovers due to ineligible players are included. This may mean some matches are included in more than one status period.

{4.1.2.x Where a club has more than 1 SERL team, only the highest SERL team's matches count towards status.

4.1.2.y Starting a SERL match for different club to the club which the player plays for in the CKL does not count towards status.}

4.1.2.6 For clubs with SERL teams{ this season}, for the first status period of the season, male and female players who have started 4 or more SERL matches are separately ranked by the number of SERL matches started, followed by all other male and female players separately ranked by number of 1st team status points. The 4 highest ranking male players and 4 highest ranking female players from each club will have 1st team status. The next 3 male players and next 3 female players from each club separately ranked by 1st team status points plus 2nd team status points will have 2nd team status.

{4.1.2.z For clubs with SERL teams last season and not this season, for the first status period of the season, male and female players who have started 4 or more SERL matches are separately ranked by the number of SERL matches started, followed by all other male and female players separately ranked by number of 1st team status points. The 3 highest ranking male players and 3 highest ranking female players from each club will have 1st team status. Then the next 3 male players and next 3 female players from each club,  who have started 4 or more SERL matches, separately ranked by number of SERL matches started, then by 1st team status points plus 2nd team status points, will have 2nd team status.}

4.1.2.7 For clubs without SERL teams
{ this season or last season}, for all status periods, and for clubs with SERL teams{ this season}, for the second and third status periods, the 3 male players and 3 female players from each club with the highest total of 1st team status points will have 1st team status. The next 3 male players and next 3 female players from each club, with the highest total of 1st team plus 2nd team status points will have 2nd team status
********
{added text}



This was agreed.


7. APPLICATION OF MK LAKERS FOR ASSOCIATE MEMBERSHIP AND ENTRY OF TEAM INTO CKL DIVISION 1

Lions raised that they were reluctant to travel to Milton Keynes for matches. This was not raised in advance of the previous meeting (and setting of conditions for MK Lakers to join) as previously clubs who have requested to join the league have had to agree to play home games in Cambridgeshire, and it was assumed this would be the case again. It was highlighted that the distance to travel is significantly further from Littleport than from Cambridge. It was agreed that Howard would approach MK Lakers to request their home game against Lions 1 be played at a neutral venue in Cambridge, with the CKA to provide a referee and facilitate the hall booking. It was assumed that the travel to Milton Keynes would be a problem for Uni too, so the request will also include the MK Lakers vs Uni 1 game.

It was agreed that MK Lakers could join the CKA as an associate member and enter a team into CKL Division 1, subject to agreed conditions.











Howard


8. AOB

None.